Shared Office Etiquette

Shared office etiquette refers to the behaviour and practices that maintain a respectful, productive work environment in a shared space. At Point of Difference, we promote a culture of respect and collaboration, ensuring that all tenants enjoy a professional atmosphere where everyone can focus on their work.

Respecting personal space in a shared office means being mindful of others’ work areas, avoiding unnecessary interruptions, and giving people privacy when needed. At Point of Difference, our serviced offices are designed to balance collaboration with individual work needs, offering both open spaces and quiet areas.

Minimising noise is essential in a shared office to maintain productivity for everyone. Point of Difference recommends keeping phone calls brief, using headphones for music or videos, and holding meetings in designated areas to reduce noise. We also offer private meeting rooms to help manage noise levels.

Shared office equipment, such as printers and coffee machines, should be used considerately. Point of Difference advises users to clean up after themselves, report any issues with equipment promptly, and avoid monopolising shared resources. This helps ensure that everyone can use the facilities smoothly and efficiently.

When using shared meeting spaces, it’s important to book the room in advance, respect the time limits, and leave the space clean and tidy for the next user. At Point of Difference, we provide easy booking systems for meeting rooms and expect tenants to be punctual and considerate when using shared spaces.

Maintaining cleanliness is crucial in shared offices. Point of Difference encourages tenants to clean up their work areas regularly, dispose of rubbish properly, and keep communal areas like kitchens tidy. A clean office promotes a healthier and more pleasant working environment for all.

Conflicts in a shared office should be handled with professionalism and open communication. Point of Difference suggests addressing issues calmly and directly with the involved parties, or seeking assistance from office management if needed. This ensures that disagreements are resolved constructively and without disrupting the work environment.

Shared office supplies, like pens, paper, and stationery, should be used fairly and restocked when needed. Point of Difference recommends that tenants bring their own essential supplies when possible, but we also ensure that common items are available for everyone’s use without depleting resources unfairly.

Building positive relationships in a shared office involves being friendly, approachable, and respectful of others’ workspaces and time. Point of Difference fosters a collaborative environment where tenants can network, exchange ideas, and create a supportive community, contributing to a more enjoyable work atmosphere.

Point of Difference offers well-managed, professional shared office spaces that prioritise a positive work environment. With clear guidelines on shared office etiquette, flexible workspaces, and excellent facilities, we provide a space where businesses can thrive while respecting each other’s needs.